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Club Constitution

Click Here for a Down load version of the Rules

SOUTHPORT  CYCLING CLUB

CONSTITUTION

1. The name of the club shall be "SOUTHPORT CYCLING CLUB", and the official address shall be the Club House, Victoria Park, Rotten Row, Southport.  All correspondence shall be addressed to the Secretary's home address.
   
2. The objects of the club shall be to encourage cycling from a health point of view, and promote interest in cycling as a sport.  Cycling Time Trials shall be held under the rules of the CTT, Road and Track Racing under the jurisdiction of British Cycling.  Social Events shall be held as time and weather permits.
   
3. Membership shall be open to persons of all sexes, race, religion or disability who are interested in cycling.
   
4. New members shall complete a membership application form.
   
5. Members who are members of another cycling club or clubs who wish to race must comply with the Governing Bodies Racing Regulations and declare in advance the name of the club they will represent. For all racing purposes, members who decide to ride for a club other than Southport CC will be deemed to be members of their chosen club and will not be eligible for prizes or trophies specifically reserved for Southport CC riders. They will not be eligible to set records.
   The Governing Bodies are “British Cycling” , “Cycling Time Trials” and Veteran Time Trials Association”
   
   
6. Life Members of the Club are to be elected at the AGM. The committee or any two members may propose any existing paid up member for election by the AGM. The criteria for selection will be particular service to the club over an extended period of time. Life Members are exempt from the annual subscription and have the same privileges as fully paid up members. In the event of any conduct bringing the club into disrepute Life Members may be removed at the AGM by a vote of the members. Members over the age of 75 with 30 years continuous membership shall be made Life Members.
   
7. Honorary Vice-Presidents are persons who have given special service to the Club and are awarded this position in recognition of that service. Persons elected to this Position may be non-members or members. Members may propose persons for this position with the name of the person, the names of two seconders and the details of the service for which they are proposed. The Committee may also put forward names for consideration by the members at the AGM. Honorary Vice-Presidents are elected by the members at the AGM 
   
8. The subscription for Senior Members shall be £25.00.  Juniors Members shall be £6.00.  Juveniles shall be £4.00.. Family Membership shall be: £35.00 for two adults and any other family members under 18 years. Changes in subscriptions will be approved at the AGM
   
9. The profits or income or other assets of the Club shall be applied in promoting the objects of the club and no dividends or distributions of any nature (whether income or capital) shall be paid to its members. On a winding-up of the Club for any reason all its assets which would otherwise be available to its members generally shall be transferred on its winding-up either to another body with objects similar to its own or to another body the objects of which are the promotion of charity and anything incidental or conducive thereto. This rule may only be amended by a unanimous agreement at an AGM or EGM.

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10. All cycling members must affiliate to a National Cycling Organisation which provides 3rd party insurance as part of the affiliation, and shall pay, in addition to the Club Subscriptions, the appropriate affiliation.  Non-cycling members may join the Club without affiliation to a National Cycling Organisation.
    
11. The Membership Year is 1st January to 31st December. New Members who join after 30th September shall be fully paid up members until the end of the following year. Subscriptions shall be due on January 1st each year. New member’s subscriptions to be paid one month after joining.  Subscriptions shall be reviewed annually. A new member will not be allowed to represent the club until subscription has been paid.
    
12. It is the responsibility of each member to ensure that their machine is roadworthy and properly equipped.
    
13. The wearing of safety helmets which are manufactured to an approved standard is recommended. Members 16 years and under must wear an approved helmet.
    
14. All members are expected to give help to other members in case of accident or mishap.  The Committee would like this help extended to other cyclists where possible.
    
15. Any six members may demand an Extraordinary General Meeting of the Club at any time suitable to the Committee. Rules may only be added or amended at the AGM or at an Extraordinary General Meeting.  Notice of any EGM or the AGM shall be posted on the Club Notice board and on the Club web-site two weeks before the date of the meeting. Persons wishing to speak at the AGM will be fully paid up members for the current year.
    
16. The Club at the Annual General Meeting shall appoint the following officials to form the Committee
    
1. Chairman
2. Vice-Chairman
3. General Secretary
4. Treasurer
5. Membership Secretary
6. Time Trial Secretary
7. Road and Track Racing Secretary
8. Audax Secretary
9. Social Secretary
10. Press Secretary
11. Clothing and Equipment Secretary
12. Webmaster
13. Welfare Officer
14.  2 members of the club plus 1 junior member and 1 under 23 member.

The Club at the Annual general Meeting shall also appoint;

1. President
2. Vice President
3. Honorary  Vice Presidents
4. 2 Auditors
5. Life Members
6. Time Keepers
7. Delegates to Ruling Bodies (e.g. CTT, NLTTA etc)
   
   
17. Nominations for election to the Committee and other posts with details of the Members proposing and seconding the nomination and the consent of the nominated person to serve must be received by post or e-mail one week before the AGM. Currently elected officials may stand for re-election without nomination. Where no Nominations are received and existing Officers are not prepared to be re-elected nomination from the members at the AGM will be accepted. If no candidate is elected at the AGM, the Committee may, subsequent to the AGM, appoint such members as it may think fit.
    
18. The Club shall be controlled by the Committee as elected above.  The Committee shall meet as required.
    
19. The Secretary shall ensure that Minutes of Meetings of the Committee are kept and the Minutes adopted at each subsequent meeting. The Minutes will be published on the web-site and posted on the club notice board. Members may submit matters for discussion by the Committee in writing or by the “Contact Us” page of the web-site
    
20. If at any time necessity arises for a decision to be made urgently, with no time to call an extraordinary general meeting, the Committee can deal with same, and any such decision shall be ratified at a subsequent extraordinary general meeting.
    
    
21. Committee at any of its meetings shall be empowered to suspend or expel any member whose conduct is, in the opinion of the Club, injurious to the character and interests of the Club.  Notice shall be given in writing to any such member and an opportunity given to attend at the following Committee meeting.  Any member who is in three months arrears with their subscription, or is in any debt to the Club, shall be barred from Club activities, all debts and arrears to be paid up before a member is allowed to rejoin the Club.  In case of a dispute, appeals are to be put in writing to the Committee.
    
22. The Committee will be responsible for maintaining the Racing Rules, Record Rules and rules governing the award of Trophies. The rules will be revised by the Committee as required to ensure that they are fair and reflect any changes made to the racing rules by the governing bodies. The Rules will be available to members and will be published on the web site. The rules will be contained in an Appendix to the Southport Cycling Club Constitution but will not be a part of the constitution

RACING SECTION RULES

1. That the recommendations and rules of Cycling Time Trials, the V.T.T.A. and British Cycling be adopted when conducting club events.

1. Entry fees shall be paid before the start of the race; this applies to record attempts also.
   Entrance fees in Club events to be: £4 (members and non-members) 

1. All members must be fully paid up before riding in any event.

1. On the date which the club promotes open events, members shall not ride in any other promotion except at the discretion of the Committee. When the club promotes an “Open Event” members may enter, but if all marshalling points are not covered then the event secretary will assign marshalling duties as required.  Those entrants who are required to marshal will have their entry fee refunded.

RECORD RULES

1. Club Records can be set by any fully paid up member of the club. The member must remain a member for the full competition year in which a record is set and must represent the Club in any races or time trials in which they compete. Records to be ratified by the committee at the end of the season.

Place to Place records

1. Seven days notice must be given to the Secretary, before any record attempt is made, together with the record fee of £10.00 per rider.

1. No record must be attempted on any day on which the Club is holding an event.

1. All riders must start at the Plough Hotel, Crossens, return to Southport and then turn about to destination, then return to finish at the Plough Hotel.
   Note: The turn in Southport is the Town Hall. The turn at the destination will be specified by the committee.

1. The standard time for each place-to-place record is One Hour slower than the record.  A certificate will be awarded to riders beating Standard Times in record attempts and should a ride prove to be fastest ever, an award will be made at the end of the season.

TROPHY RULES

1. “Open” or “Senior”  trophies are awarded to the member who achieves the best performance irrespective of the age category of the member.

TIME TRIAL TROPHIES

BEST ALL ROUNDER COMPETITIONS

Open  Competition

Awarded for the best average of average speeds recorded at 25, 50 and 100 miles in Club or Open events.

WINNER: Vice Presidents Trophy to be held for 12 months and a Medal or Plaque.

Veterans Competition

Awarded for the best average of average speeds on standard put up at 25, 50 and 100 miles in Club or Open events by members over the age of 40 years.

WINNER:  Veterans B.A.R. Trophy to be held for 12 months and a Medal or Plaque

Junior Competition

The competition shall be based on each entrant’s fastest two performances at 10 miles and fastest two performances at 25 miles in any Club or Open event.  The winner being the rider with the highest average taken of the resultant speeds.

WINNER: The "Morton Cup" to be held for 12 months and a Medal or Plaque. 

Ladies Competition

Awarded for the highest average speed at 10 and 25 miles.

WINNER: The "Hubbard Cup" to be held for 12 months and a Medal or Plaque.

Short Distance Competition

Awarded for the best average of average speeds recorded at 10, 25 and 50 miles in club or open events.

WINNER: The “Fen Charlesworth” Challenge Trophy to be held for 12 months and a medal or plaque

25 Mile Championship

Awarded for the highest average of average speeds in 25 mile club events. The winner must complete all the Club 25s in the season.

WINNER: A Trophy to be held for 12 months

For competitions involving a “Series of Events”

Points will be awarded as follows ; 15 points to the SCC rider with the fastest time.

14 points to the SCC rider with the 2nd fastest time.

13 points to the SCC rider with the 3rd fastest time.

And so on.

Should more than 15 riders record times then all riders below 14th place will be awarded 1 point each.

Positions for Veterans Competitions will be based on VTTA “Standards”

Senior 10 Mile Championship

Awarded for the highest number of points from up to 12 events during the season. Riders who complete more than 12 events will be awarded the maximum points from any 12 events.

WINNER: Trophy donated by Mr. and Mrs.M.G.A. Elsen will be held for 12 months, and a Medal or Plaque. The IAN KIRBY CUP to be presented as the original cup is fully inscribed

Juvenile 10 Mile Championship

Awarded for the highest number of points from up to 12 events during the season. Riders who complete more than 12 events will be awarded the maximum points from any 12 events.

WINNER: Trophy donated by B. Bladon, will be held for 12 months and a Medal or Plaque.

Veterans 10 Mile Championship

Awarded for the highest number of points from up to 12 events during the season. Riders who complete more than 12 events will be awarded the maximum points from any 12 events.

WINNER: A Medal or Plaque to be awarded. 

Senior and Junior Hilly Time Trial Trophy

Awarded to the winner of the Hilly Time Trial. The Committee to nominate the Hilly Event to count.

WINNER: Trophy donated by L. Ball to be held for 12 months, also a Medal or Plaque The fastest Juvenile to receive a Medal or Plaque

ROAD RACING TROPHIES

Senior Road Race Championship

Awarded for the highest number of points shown on a British Cycling licence in events between 1st January and 31st October.  Handicap races not to count.

WINNER: Trophy donated by the Belgian Tourist Board to be held for 12 months, also a Medal or Plaque,

Junior Road Race Championship

Awarded for the highest number of Road Race points on a British Cycling licence as per British Cycling points system on the National Ranking website. Handicap races not to count.

WINNER: A Medal or Plaque.

Juvenile Road race Trophy

Awarded for the highest number of Road Race points on a British Cycling licence as per British Cycling points system on the National Ranking website. All races to count.

WINNER: A Medal or Plaque.

The Southport Centenary Championship Challenge Shield

Awarded to the winner of a “one mile” cycle race. The race to be open to club members only.

WINNER: The shield presented by the His Worship the Mayor of Southport Alderman G.A.Pilkington in 1892 for a ONE MILE LOCAL BICYCLE RACE to be held for 12 months, also a Medal or Plaque.

TRACK CHAMPIONSHIPS

Senior and Junior Track Championship.

Awarded to the rider with the highest number of points in the Knowsley Track League.

WINNER: The "Alfred Bird" Memorial Cup to be held for 12 months and a Medal or Plaque

Juvenile Track Championship

Awarded to the rider with the highest number of points on his British Cycling licence gained in the Knowsley Track League

WINNER:  A Medal or Plaque.

Indoor Track Championship

Awarded  to the rider who gains the most points in any winter season Manchester Track League from 1^st November to Easter. All points to be accumulative. 

WINNER: The Tommy Jones Memorial Trophy to be held for 12 months, also a medal or plaque.

AUDAX - RANDONNEUR TROPHY

Awarded to the Club Member who has the highest number of points as shown on the Audax UK web site records for the year. Riders achieving a “Super Randonneur” status in a year will rank above members without an SR in that year.

WINNER: The Randonneur Trophy, also a medal or plaque

DOWN HILL TROPHY

Awarded to the winner of the free-wheeling contest.

WINNER: A shield to be held for 12 months , also a medal or plaque

HILL CLIMB CHAMPIONSHIP

1. The winner to receive a Medal or Plaque

    The first juvenile rider to receive a Medal or Plaque

    A minimum of two Riders to compete

CLUB RECORDS

LADIES RECORDS

PLACE TO PLACE RECORDS (SOLO)

       PLACE TO PLACE RECORDS (TANDEM)